Project Management (PM) is an essential component to any successful project. At Konverge we deal with developing custom software for clients and internal software products. These projects all require an attention to detail, setting appropriate parameters and proficient management of resources. As we accrue the knowledge necessary to set out the project scope, it is imperative that priorities are scheduled and scope creep is taken into account.
The following 4 tips should help keep the project on schedule, whether it is a custom software build or an entirely unique project. The thing to keep in mind is maintaining cost, time, and project scope, as these will influence the overall quality of your project. Here are some things to take into account:
1. Make sure everyone on the team understands their role
This is imperative so that tasks get done on time. Often individuals are juggling many tasks, therefore, it is important everyone knows their role on specific projects, their team-mates roles, and the timeline that they must follow.
2. Use software for managing timelines, milestones, and setting deadlines
Project management software is essential in our technological age to keep on track of project timelines, communicate with team members and keep clients up-to-date. There are many tools available for this including desktop software and online tools (i.e. Microsoft Project, Smartsheet, Teamwork PM, Wrike, etc.). In order to achieve a great outcome for your project it is beneficial to learn and utilise a PM tool.
3. Practice regular meetings and communication to stay on-top of the project status
In order to keep everything on track, communication between the Project Manager and their key team members and stakeholders is a necessity. This is a key defining factor between project success and failure. If the team members are updated and know the tasks remaining, it encourages progress and getting work done in a timely manner. Clients are likely to feel reassured of your company’s ability when they are kept up to date on the project status and any changes in the plan.
4. Mitigate any potential challenges by creating contingency plans
This makes a Project Management team stand out. Expanding on tip 3, team communication is key. So is having meetings to figure out potential barriers to the success of the project and ways to mitigate, avoid, or transfer that risk. Speaking about these potential barriers and external factors hindering success is a good way to mitigate risk to the scope and timeline if they do arise. It is up to the Project Manager to create contingency plans that prevent potential obstacles from derailing the project. If you have risks detailed and potential barriers dealt with, your team is on the way to project success!
By: Harjot Atwal