Migrating a Legacy SharePoint Environment to Improve Scalability and Workflow Efficiency - Mircom
The Challenge
A growing organization used Windows SharePoint Services 3.0 to manage its internal documentation and project collaboration.
However, the platform had become outdated, unstable, and difficult to scale. Departments like Engineering and Operations relied heavily on site-specific features that no longer met modern workflow needs.
The company needed a reliable partner to:
Key pain points included:
- Migrate legacy data from WSS 3.0 to SharePoint
- Recreate department-specific functionality, including time tracking
- Establish a scalable SharePoint foundation for company-wide adoption
Migrate Legacy Data
Restore Time Tracking
Establish SharePoint Foundation
The Solution
Konverge executed a two-phase approach to upgrade the organization’s intranet ecosystem:
- Assessment & Planning: Reviewed the legacy SharePoint environment and created a high-level information architecture for SharePoint, focusing on Engineering and Operations use cases
- Environment Setup: Installed and configured both test and production environments using Microsoft best practices
- Migration Execution: Performed a structured migration of content, including a custom-built list web part to replicate historical time tracking capabilities
- Security & Governance: Applied access policies and role-based permissions to ensure data integrity and user accountability
- Testing & Performance Optimization: Ensured functionality across environments before full rollout
Key Features:
- SharePoint environment built from scratch using out-of-the-box features.
- Custom time tracker functionality built as a web part
- Read-only access to historical timesheet data with export capabilities
- Test and production environments for safer rollout
- Governance plan and best practice configuration
Custom Time Tracker
Read-Only Access to Historical Data
Test & Production Environments
Business Outcomes
- Improved scalability and future-proofing of the organization’s SharePoint platform
- Replicated and enhanced legacy features critical to department workflows
- Provided a clean, secure foundation for future SharePoint adoption across all departments
- Reduced maintenance and support costs tied to legacy systems
Why It Matters
Modern intranet solutions do more than store documents, they enable real-time collaboration, secure information sharing, and workflow automation.
This SharePoint migration project highlights how a well-executed upgrade can preserve core functionality while setting the stage for long-term digital transformation.
“Migrations aren’t just about moving content, they’re about moving forward. With a clear plan and the right partner, legacy systems become the foundation for future innovation.”
— Sonia Couto, Managing Director, Konverge Digital Solutions
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